Heritage Elementary School PTA

Board Meeting Minutes

Media Center, 3:00 PM

July 2, 2024

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Board Members Present:

Angel Are - President

Shurti Kulkami – Vice President

Stacey Phipps – Treasurer

Amy Harmon – School Principal

Ginny Poulsen – Teacher Representative

Keena Lewis – Membership

Melissa Austin – Assistant Principal

Evan Jones – Teacher Representative 

Board Members Absent:

Courtney Knight - Secretary

Sam Bailey – Auditor

Call to Order:  Angel called the meeting to order at 3:02.  

Introduction: The purpose of this meeting is to fill vacant board positions, discuss the calendar and upcoming fundraising as well as book fair and birthday lunch. Angel will share the slide show with the board after the meeting.

Vacant Board Positions:  Angel made a motion to nominate Anna Cole for Advocacy Chair, Amber Smith for Nominating Chair and Katie Schwartz for At Large Board Member (Parent).  Seconding the Motion – Amy Harmon.  After votes have been counted, the motion passes.

Calendar: The proposed calendar was introduced.  After receiving updated school event calendar, the TBD dates will be decided on.  General meetings will be held on the 2nd Tuesday of every other month starting in October. All changes will be updated on the calendar and slideshow prior to the slide show being sent to board members.

Budget:  PTA is currently waiting for the “actual” numbers for last year’s proposed budget.  President and Treasurer will work to get this budget completed by end of first week of school and send out to the board for approval.

GoPlaySave: This will begin on Aug 12-6.  The proceeds from this fundraiser will help reduce the cost of field trips for all students.  Teachers said that incentives like hat day, 10 extra minutes of recess, etc. are easy to implement and can be used as incentives.

Membership Drive Strategy: It is important for parents to understand that signing up for the PTA does not mean you HAVE TO VOLUNTEER.  It is a way to streamline notifications to parents.  Room parents will take a more active role in getting volunteers for the events.

Book Fair: This event will be held Aug 26-30 with the Family night on Aug 27.  Angel will be the Chair and will start working to put together a committee and volunteers.  

Birthday Lunch: Discussion was held about some of the concerns around birthday lunch.  New procedures will be put in place to help alleviate these concerns: 1) setting up multiple computers in the lobby for parents to actually sign in through the visitor system instead of just on paper, 2) parents will be asked to coordinate a date with the teacher for cupcakes (not given at lunch since they already are receiving a popsicle), 3) more volunteers to staff event and cover the lobby, 4) all parents will be asked to leave the cafeteria BEFORE the students are dismissed.

Open Discussion: Floor was opened up for questions/answers.  1) Angel will be sending an “I NEED/I WANT” survey for the teachers for the 2024-2025 school year.  All requests will be discussed with administration and approved prior to the purchase. 2) Discussion was had about how much funds a “nonprofit” can hold and what to do with any excess funds. 3) Possible cleanup dates were added to the calendar.

Adjournment: The meeting was adjourned at 4:31.

Attendees: 

Amber Smith

Katie Schwartz

Anna Cole